The journey of a document.
Every day documents arrive from several places: the mail, the scanner, the portal. Someone opens them, reads them, retypes the data and files them. Follow an example document from arrival to archive: Evo does the copying.
Arrival
Where it comes from.
The same document can arrive by three routes. Evo listens to all of them.
By email
The supplier sends the delivery note as an attachment to the purchasing inbox.
From the scanner
On site, the site manager scans the signed note: the scanner emails it, even if it's crooked or blurry.
From the portal
A colleague uploads the file to the Evolus portal and starts the reading.
Reading
It breaks down into data.
The page becomes a tidy row, in four steps: always the same, for every document.
Data read
- Supplier
- Laterizi Nord S.r.l.
- Number
- 5521
- Date
- 22/09/2026
- Order
- 1188
- Goods
- 480 blocks · 159 bags of mortar
1Recognises
Understands it is a delivery note, not an invoice or a certificate.
2Reads
Extracts supplier, number, date, order and the lines of goods, even from a scan.
3Checks
Compares the quantities with order 1188: one bag of mortar is missing, and it flags it.
Difference from the order
4Files
Gives the file a name you can find again and saves it in the site folder.
Archive
Where it ends up.
The data goes where it's needed, without anyone retyping it.
- In the management systemOne row per item, through an integration or a file to import.
- In the site folderThe PDF with a clear name: supplier, number and date.
- In the purchasing inboxThe note about the difference, with the document attached, for whoever needs to sort it out.
A colleague: Where's the concrete certificate for Via Roma?
Evo: Here it is: the certificate of conformity from Calcestruzzi Liguri, delivery of 18 September. It's in the Via Roma site folder.
What makes it possible
Who worked on the document.
One reads, one links the steps, one answers whoever is searching.
- 01
Specialised agents
Data extractors read invoices, delivery notes, certificates and forms and pull out the fields you choose, in the format you need.
From the Starter plan, with 3 agents
- 02
AI automations and workflows
They start when the email or file arrives: they read, check, save and alert whoever has to step in.
From the Growth plan, with 2 automations
- 03
Digital employee
Finds documents when a colleague asks in the chat and follows up differences with suppliers.
From the Growth plan, €99 a month per seat
Frequently asked questions
What people ask us.
Does it read bad scans and photos too?
Yes: PDFs, scans and photos, even crooked or blurry. When a document is doubtful you can have a person check the data before it goes into the management system.
Which documents does it recognise?
The ones you use: invoices, delivery notes, orders, certificates, contracts, forms. For each type you decide which data to extract and in what form.
Where does the data go?
Wherever it's needed: into the management system through an integration, into a CSV file to import, into a folder or an email. Custom integrations are available from the Business plan.
Do our documents stay confidential?
Yes. We don't use your company's documents to train AI, and they travel over encrypted connections.
How is document reading paid for?
With the credits included in the plan: each reading uses some of them, depending on the length of the document. If you need more, you can add extra credits.
How many documents do you retype every week?
Send us an example of the documents you receive: we'll show you how Evo reads them.