Digital employee
One more colleague, starting today.
It has its own mailbox, its own calendar, Teams and a desk with its own files. It learns how your company works, remembers people and projects, and gets the job done on its own. When it isn't sure, it asks.
From the Growth plan, €99 a month per seat
Evo
Digital employee
- Mailbox activated
- Calendar connected
- Joined Teams
- Desk ready
- Company procedures read
What a digital employee is
It doesn't wait for questions. It knows what needs doing, does it with your tools, and tells you when it's done.
A digital employee is a colleague made of artificial intelligence: it works with its own account, within the rules you set, and keeps a record of everything.
The workstation
A real workstation, not a chat window.
It works with the same tools you do: its own email address, its own calendar, its own Teams account. It works with Microsoft 365, with Google Workspace or with an ordinary mailbox.
It reads every incoming email, replies, files it in the right folder and waits for the replies you care about.
- Invoice no. 418 · WholesalerInvoices
- Quote request · CustomerTaken on
- This week's offersArchived
Calendar
It books and moves appointments by checking free slots, with the meeting link already in the invitation.
- 11:00Progress meeting
- 15:30Site visit at the customer'sMoved
Teams
It answers colleagues in chat, takes instructions, joins meetings and answers calls.
MarthaCan you generate the sales report?
EvoHere it is, as a PDF. I added a comparison with last month.
Phone and WhatsApp
It phones on the company's behalf when you ask it to, and writes on WhatsApp if you connect the number.
Desk
Its own files: documents, PDF reports, tables. It keeps them tidy, and you see them from the portal.
- Reports
- Quotes
- Minutes
Your company's tools
With connectors it works in your management software, your CRM and the other services you use. And it searches the web.
- Management software
- CRM
- Web search
- Its own tables
Memory
A memory that branches out.
It doesn't keep scattered sentences: it builds a map. People, companies, projects and procedures become connected nodes, and every email, call or meeting adds a fact or a link.
It connects the dots
It knows that Laura owns one of your customers, that this customer has an open building site, and which procedure to use for their quotes.
It keeps in mind what matters
It gives each piece of information a weight and lets outdated ones expire, like an old price or a past deadline. Every so often it tidies up its memory and merges duplicates.
You see it and correct it
In the portal you find the map of what it knows: you can read it, correct a fact or add what it needs to know.
Procedures
It learns how you work. Then does it that way, every time.
A procedure is a rule written in plain words: when it applies and what to do. You write it in the portal or teach it in chat (“from now on, when…”). It follows it, and every change is kept in the history.
Procedure
What to do after a call
When: After every call
It saves the summary and whatever came up about people and projects. It starts the tasks that are its own and records those that belong to a colleague.
Ready from day one, change it whenever you like
Procedure
Meeting preparation
When: Before every meeting it's invited to
It sends the invited colleagues a page they can read in two minutes: who's attending, the agenda, the points left open last time. No point is made up: each one comes from invitations, emails and previous meetings.
Ready from day one, change it whenever you like
Procedure
Priority of tasks from calls
When: When a request becomes a task
It decides what's urgent and what can wait using your company's criteria, not its own.
Ready from day one, change it whenever you like
Procedure
What it does and what's for a colleague
When: When someone asks for something on a call
“Send me the quote” is its job. “Mark will forward it to you” is Mark's task. If it's an outside person making the commitment, it records nothing.
Ready from day one, change it whenever you like
A new procedure, in chat
From now on, send quotes over €5,000 to me first.
Done, I've added it to my procedures: “Quotes over €5,000: first to the owner, then to the customer”.
On its own
It doesn't wait to be asked.
It works while you do something else: it keeps the inbox in order, moves appointments, prepares documents and follows up what's still pending. When a decision isn't its to make, it asks the right person.
It tidies the inbox
It moves, archives or deletes incoming emails following your instructions, and tells you what it did in the summary.
It books and moves appointments
It creates the event, invites the participants and, if the time changes, updates the invitation.
It writes the minutes
It joins the Teams and Google Meet meetings it's invited to, transcribes them and then sends the minutes as a PDF to colleagues.
It watches for replies
If you ask it to let you know when someone replies, it does: even if the reply comes in a new email.
It hands tasks to colleagues
It records what belongs to a colleague and follows up the outcome, instead of leaving it buried in an email.
It works to a schedule
The morning summary, the overnight report, the Monday check: scheduled actions start on their own.
It keeps an eye on thresholds
It checks the data at regular intervals and writes to you only when something goes over the limit you set.
It prepares documents
Reports, minutes and summaries as laid-out PDFs, ready to attach and send.
When it isn't sure, it asks
Teams · Message to Martha
The supplier wants to move the delivery to Thursday. Shall I confirm, or would you rather talk to them yourself?
Go ahead and confirm.
Done: I've replied to the supplier and updated the calendar.
A day at work
From 7:30 to evening, without dropping a thread.
An ordinary day for a digital employee working at a heating and plumbing company.
The morning summary
It sends you the rundown: the emails that came in, today's and tomorrow's meetings, tasks in progress and questions still open.
An inbox in order
Invoices in their folder, offers archived, customer requests already taken on.
The meeting prepared
Colleagues receive the preparation for the 11:00 meeting: who's coming, the agenda, the points still open.
A call on Teams
A colleague calls about a quote: it answers, takes notes and opens the task.
In the meeting
It listens and transcribes. Right after, it sends the minutes as a PDF, with the decisions and who has to do what.
A doubt
A customer asks for an off-list discount: that's not its call. It asks the manager and waits for the answer.
An appointment moved
The supplier can't make Thursday: it moves the visit to Friday and the invitees get the update.
All noted down
What it learned today goes into its memory. Tomorrow it'll find it there.
The overnight report
It prepares the report you asked for: in the morning it's in your inbox.
How our customers use it
Six companies, six different jobs.
Real examples, taken from the procedures of digital employees at work today. No names, out of respect for our customers.
- 01
Heating systems
- Prepares quotes for replacements and new installations using the company's rules.
- Fills in the systems' declarations of conformity.
- Keeps the fluorinated gas register by reading the wholesalers' invoices.
- Compares air conditioner prices against the price lists.
- Sends out payslips following the internal rules.
- 02
Multi-site group
- Every night prepares the reports on staff projects.
- Every morning sends the rundown of ongoing tasks, department by department.
- Analyses the company fleet's consumption over the last 90 days and sends it by email.
- Calculates shipments by carrier.
- Keeps the calendar aligned with the owner's.
- Takes instructions on Teams (“generate the report”) and follows up the tasks handed to colleagues.
- On data from the management software, states only what it has checked.
- 03
Technical support
- Checks the till and daily takings every day.
- Handles requests for supply codes.
- Flags customers whose faults keep coming back despite the repairs.
- Routes every request to the right colleague.
- 04
Design studio
- Checks the manager's tasks in the project management software every day.
- Knows how the studio's projects are structured.
- Follows up replies to the emails it sent.
- Lets people know when it starts a long operation.
- Filters out promotional emails.
- 05
Distribution
- Every month handles the billable tasks of a major customer.
- Handles energy consumption threshold alerts.
- Tracks purchase orders to suppliers and order confirmations.
- Follows up debt collection: pulls the positions from the CRM and sends the reminders.
- Updates the management control file every month.
- 06Ours
Codedesign, the software house behind Evolus
- Keeps an eye on production alerts and backups.
- Writes the summary of what's new in each release.
- Handles customer requests.
- Writes the minutes of meetings.
Control and security
You decide what it can do. Everything stays on record.
A digital employee works with your trust, not in place of your judgement. That's why every capability can be switched on and off, and every action leaves a trace.
You choose its capabilities
Email, calendar, Teams, calls, inbox tidying, meeting preparation: switch on only what you need.
You decide who it writes to
Rules on recipients and content: who it must not write to and what must never go out. It checks them before every message.
It checks before speaking for you
If you ask it to send an email, make a call or write on WhatsApp, it first shows you a summary and waits for your yes.
Discreet with those who shouldn't know
Before every message it checks it isn't revealing information to someone who shouldn't have it. When in doubt, it doesn't send.
It says it's an artificial intelligence
Every email ends with a note that it was written with AI, and when it joins a meeting it says so in the chat.
Everything on record
Tasks, messages and changes stay in the history, which you can check from the portal.
Price
€99 a month per seat.
Excluding VAT.
The seat is added to a business plan, from Growth upwards. The employee uses the plan's credits: no extra fee beyond the seat.
How many seats
- Growth: up to 1 seatplan €199/month
- Business: up to 2 seatsplan €349/month
- Scale: up to 4 seatsplan €599/month
An example
Growth with one digital employee: €199 + €99 = €298 a month.
Frequently asked questions
What people ask us most.
How is it different from a chatbot?
A chatbot answers a question and stops. A digital employee has its own mailbox, calendar and Teams account, remembers people and projects, follows your company's procedures and gets the work done: it replies, books appointments, prepares documents and follows up what's pending.
Do I need Microsoft 365?
No. It works with Microsoft 365, with Google Workspace or with an ordinary mailbox. Teams and Teams calls require Microsoft 365.
Can it make mistakes?
Yes, like any artificial intelligence. That's why it asks when it isn't sure, shows you a summary before writing on your behalf and keeps a record of everything it does. You switch its capabilities on yourself, one by one.
Where is the data?
Digital employees and their archives live on a server in Germany, with encrypted backups every hour. To write, they use artificial intelligence models from providers whose terms exclude training on your data: the list is on the sub-processors page.
How much does it cost?
€99 a month per seat, excluding VAT, added to a business plan from Growth upwards. The employee uses the credits included in the plan.
Your next colleague is ready.
Tell us what work you'd like to hand over: we'll show you how it would do it, with your tools.